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August
August 8 – Council Executive Meeting [6:30 - 8:00 pm] Zoom
Audit presentation; finalize budget, programs and calendar
TBD – Reflections Training
September
September 12 – Council Association Meeting [6:30 - 8:00 pm] TBD
Adopt year-end audit and financial report for period ending June 30, 2022. Approve budget, programs, and calendar; ratify appointments and release funds.
Please upload the following to MyPTEZ:
- Annual Financial Report 2021-2022
- Board Roster updates
- End of Year (2021-22) Audit (Audit report form, checklist and any recommendations/findings)
- Membership cards will be distributed at this meeting and hereafter. Membership envelopes are available for purchase ($15 for a box of 500).
National Preparedness Month, National Obesity Awareness Month, National Childhood Cancer Awareness Month
The following are due at this meeting:
- Per Caps (minimum of 30 members to receive State’s “Ready Set Remit” membership award - your membership drive does not have to be complete to submit 30 members)
September 15 – October 15 National Hispanic Heritage Month
October
National Bullying Prevention Month
October 10 – Council Executive Board Meeting [6:30 - 8:00 pm] Zoom
Please upload the following to MyPTEZ:
- Board Roster 2022-2023 updates
- Association adopted audit for period ending June 30, 2022
- Annual Financial Report 2021-2022 (if not previously submitted)
- 2022-2023 Budget approved by the association (if completed)
The following are due at this meeting:
- Per caps received since last council meeting
October 14
Final Turn-In for “Ready Set Remit” State PTA membership award Per Caps (minimum 30 members) received by mail to Fremont Council financial secretary
National School Lunch Week – 2nd week of October
National Teen Driving Safety Week – 3rd week of October
October – 4th week of October
November
National Diabetes Month
TBD - Reflections artwork entries due [6:30 - 9:00 pm]
- tentatively Forest Park Elementary MPR, 34400 Maybird Circle
November 14– Council Executive Board Meeting[6:30 - 8:00 pm] Zoom
Please upload the following to MyPTEZ:
- Copy of filed tax returns, both state and federal taxes (filings must be completed before the 15th or file an extension) - If help is needed, contact FCPTA Financial Team.
- Copy of RRF-1 filing
The following are due at this meeting:
- Per caps received since last council meeting
November 15
Due to the IRS: paper informational tax returns 990/990EZ and Schedule A or e-postcard return 990-N.
Due to the Franchise Tax Board of CA: 199 or 199N
(See CAPTA’s Tax Filing Support Center or the Finances section for details.)
Due to CA State Attorney’s Office: RRF-1 filing
December
TBD - Reflections Artwork Display and Award Presentation
December 13 – Council Association Meeting [6:30 - 8:00 pm], TBD
Please upload the following to MyPTEZ:
- Copy of filed tax return and RRF-1 filing if not previously submitted
January
January 9 – Council Executive Board Meeting [6:30 - 8:00 pm] Zoom
Please email the following to Fremont Council historian:
- Mid-year Unit Report to include volunteer hours through December and Mid-Year Unit Checklist
Complete Mid-Year Audit (2021)
January – Peralta District Reflections Awards Ceremony
January TBD California Legislative Conference
February
National Black History Month
Registration opens for CA State PTA Convention
February 14 – Council Executive Board Meeting [6:30 - 8:00 pm] Zoom
Please upload the following to MyPTEZ:
- Association adopted Mid-Year Audit (if completed)
March
National Women’s History Month
March 13 – Council Association Meeting [6:30 - 8:00 pm] TBD
Please upload the following to MyPTEZ:
- Association adopted Mid-Year Audit if not previously submitted
March - Founder's Day Celebration
April
National Prevent Child Abuse Month
April 17 – Council Executive Board Meeting [6:30 - 8:00 pm] Zoom
Please enter the following in MyPTEZ, Officer/Board Member Contact:
- 2023-2024 Board Roster
- Elect Delegates to CAPTA Convention
National Volunteer week – last week in April
May
National Asian Pacific American Month, Foster Care Month, Mental Health Month, Older Americans Month, Physical Fitness & Sports Month
May 7 thru 13 – National Teacher Appreciation Week
Month of May: Robertson Staff Appreciation
May 8 – Council Association Meeting [6:30 - 8:00 pm] TBD
Approve preliminary budget/summer expenses
Please enter the following in MyPTEZ, Officer/Board Member Contact:
- 2023-2024 Board Roster (if elections were held in April)
Please email the following to Fremont Council historian:
- Unit Annual Report to include volunteer hours through June
June
Great Outdoors Month
June 6 – last day to submit percaps to council to include in fiscal year 2018-2019 membership
June 12 – Council Executive Board Meeting [6:30 - 8:00 pm] Zoom
Please enter the following in MyPTEZ, Officer/Board Member Contact:
- 2023-2024 Board Roster (if elections were held in April)
Please email the following to Fremont Council historian:
- Unit Annual Report to include volunteer hours through June
State PTA will consider units without president info in PTAez to be “not in good standing.”
July
July 4– Fremont Fourth of July Parade
Any per caps after June 6th are not counted towards the previous fiscal year, but the new fiscal year.