Calendar for 2016-2017

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August

August 8 Council Executive Board Meeting [7:00 pm]
Audit presentation; finalize budget, programs and calendar

The following are due to council this month. Please email the following to fcptadocuments [at] gmail.com:

 

  • Annual Financial Report 2015-2016
  • Board Roster updates
  • Budget - approved by the association (if completed)
  • Audit for period ending June 30, 2016 - " "
  • Calendar, mission statement and goals - " "

 

Membership cards will be distributed at this meeting and hereafter.  Membership envelopes are available for purchase ($15 for a box of 500).  Council Reflections training is next month, Sept. 17th.

 

August 29– Peralta District Training, Alameda County Office of Education, 6:30 – 9:00 pm


September

National Preparedness Month, National Obesity Awareness Month, National Childhood Cancer Awareness Month 

September 12 Council Association Meeting  [7:00 pm] at Millard Elementary MUR
Approve budget, programs, and calendar; ratify appointments and release funds
Red Ribbon Week sky puppet drawing(for use of sky puppet during Red Ribbon Week)

Please email the following to fcpta.documents [at] gmail.com if not yet submitted or there are updates:

  • Annual Financial Report 2015-2016
  • Association adopted audit for period ending June 30, 2016 (if adopted by time of this meeting)
  • 2016-2017 Budget approved by the association (if completed)
  • Calendar of your PTA events, mission statement and goals
  • 2016-2017 Budget
  • Updated roster

The following are due at this meeting:

  • Per Caps (minimum of 30 members to receive State’s “Ready Set Remit” membership award - your membership drive does not have to be complete to submit 30 members)

September 12 Council Executive Board Meeting  [8:30 pm] at Maloney Elementary MUR

September 17 – Reflections Chairpersons training, Fremont Cultural Arts Council, 2:00 – 4:00 pm

September 15 – October 15 National Hispanic Heritage Month

September 26 – Special Education speaker presentation [6:30 - 8:30 pm] MVROP, 5019 Stevenson Blvd.


October

National Bullying Prevention Month

October 1
Final Turn-In for “Ready Set Remit” State PTA membership award Per Caps (minimum 30 members) received by mail to Fremont Council financial secretary

October 10 Council Executive Board Meeting  [7:00 pm]

Please email the following to fcpta.documents [at] gmail.com:

 

  • Board Roster 2016-2017 updates
  • Association adopted audit for period ending June 30, 2015
  • Annual Financial Report 2015-2016
  • 2016-2017 Budget approved by the association (if completed)

The following are due at this meeting:

  • Per caps received since last council meeting
  • $221 Insurance premium

October 15 – CAPTA Grant applications due
Due directly to CA State PTA, applications for the following grants (avg. $500-$2,000):
Outreach Translation
Cultural Arts
Parent Education
Healthy Lifestyles

Due directly to CA State PTA, applications for the following $500 scholarships towards continuing education:
Teachers
Counselors
School Nurses
PTA Volunteers

National School Lunch Week – 2nd week of October

National Teen Driving Safety Week – 3rd week of October

October 23 -31 – Red Ribbon Week “YOLO. Be Drug Free” – 4th week of October

October 24 – Make a Difference Day


November

National Diabetes Month

Registration opens for 2016 Legislation Conference in Sacramento March 13th – 14th

November 7 (one week early due to Thanksgiving week) Council Executive Board Meeting [7:00 pm]

Please email the following to fcpta.documents [at] gmail.com:

  • Copy of filed tax returns, both state and federal taxes (we recommend filings be completed before the 15th)
  • Copy of RFF-1 filing

The following are due at this meeting:

  • Per caps received since last council meeting
  • $221 Insurance premium

November 11

Spreadsheet of Reflections entries going forward due to reflections.fcpta [at] gmail.com.

November 15
Reflections artwork entries due, Irvington High School room #2, 6:30 pm – 8:30 pm (entries will not be accepted at Fremont Council meeting)

November 15
Due to the IRS: paper informational tax returns 990/990EZ and Schedule A or e-postcard return 990-N.
Due to the Franchise Tax Board of CA: 199 or 199N
(See CAPTA’s Tax Filing Support Center or the Finances section for details.)
Due to CA State Attorney’s Office: RFF-1 filing

November 17
Last day to submit $221 Insurance checks to Fremont Council financial secretary before Thanksgiving break

November 25– Niles Festival of Lights Parade

November 28
Insurance payment now overdue – include $25 late fee with insurance payments after this date ($246 total)

November 28 – Special Education parent support group [6:30 - 8:30 pm] MVROP, 5019 Stevenson Blvd.


December

December 1
$246 Insurance premium (includes $25 late fee) mailed to Fremont Council Financial Secretary

December 3 – Fremont Council Reflections Ceremony, Irvington High School

3:00 p.m.
Viewing for middle school and high school participants followed by an awards ceremony commencing at 4:00 p.m.  Note: 6th graders are part of the middle school division.

4:00 p.m.
Viewing for elementary participants will be followed with the awards ceremony commencing at 5:00 p.m.  Artwork may be picked up beginning at 5:00 pm.

December 12 Council Association Meeting [7:00 pm] Washington High, 38442 Fremont Blvd.

Please email the following to fcpta.documents [at] gmail.com:

  • Copy of filed tax return and RFF-1 filing if not previously submitted
  • Turn in Worker's Compensation Annual Payroll Report if contractor payments are finished for the year

December 12 Council Executive Board Meeting [8:30 pm] Washington High, 38442 Fremont Blvd.

No Special Education Committee meeting this month


January

January 9 Council Executive Board Meeting [7:00 pm]

Please email the following to fcpta.documents [at] gmail.com:

  • Worker's Compensation Annual Payroll Report (send surcharge for contractor payments to financial secretary)
  • Mid-year Unit Report to include volunteer hours through December and Mid-Year Unit Checklist due via email to Fremont Council historian, Kim Mathis

Please email the following to Fremont Council historian, Kim Mathis:

 

      Mid-year Unit Report to include volunteer hours through December and Mid-Year Unit Checklist

January 14 – Peralta District Reflections Awards Ceremony[1:00 pm] Niles Elementary, 37141 2nd St.

January 30 – Special Education Committee presentation: IEP Basics [6:30 - 8:30 pm] MVROP, 5019 Stevenson Blvd.


February

National Black History Month

Registration opens for CA State PTA Convention in San Jose April 28th – 30th

February 1
Due directly to CA State PTA, applications for $750 Volunteer Service scholarships for graduating high school seniors continuing their education.  An additional $500 Dr. Ralph E. White scholarship available for two successful applicants pursuing a career in a medical field.

Due directly to CA State PTA, applications for PTA Unit Spotlight Award

February 6 – Notice of FCPTA 2017-2019 slate

February 13 Council Executive Board Meeting [7:00 pm]

Please email the following to fcpta.documents [at] gmail.com:

  • Association adopted Mid-Year Audit (if completed)

February 29 Special Education Committee meeting [6:30 - 8:30 pm] MVROP, 5019 Stevenson Blvd.


March

National Women’s History Month


March 6 (one week early due to Peralta meeting schedule) Council Association Meeting [7:00 pm]
Elections, Approve convention delegates, resolutions

Please email the following to fcpta.documents [at] gmail.com:

  • Association adopted Mid-Year Audit if not previously submitted

March 6 Council Executive Board Meeting [8:30 pm]

March 13 + 14 Legislative Conference, Sacramento

March 20 - Founder's Day Celebration (tentative)

March 27 Special Education speaker presentation [6:30 - 8:30 pm] MVROP, 5019 Stevenson Blvd.


April

National Prevent Child Abuse Month

April 3 (one week early due to Spring Break) Council Executive Board Meeting  [7:00 pm]

Please enter the following in PTAez, Officer/Board Member Contact:

  • 2016-2017 Board Roster

April 14 – National DARE Day

April 24 – Special Education speaker presentation [6:30 - 8:30 pm] MVROP, 5019 Stevenson Blvd.

April 28 - 30 CAPTA Convention, San Jose

National Volunteer week – last week in April


May

National Asian Pacific American Month, Foster Care Month, Mental Health Month, Older Americans Month, Physical Fitness & Sports Month

May 1 thru 5 National Teacher Appreciation Week

May 15 Council Association Meeting – Awards and Installation Event  [7:00 pm] – Centerville Junior High
Approve preliminary budget/summer expenses

Please enter the following in PTAez, Officer/Board Member Contact:

  • 2016-2017 Board Roster (if elections were held in April)

Please email the following to Fremont Council historian, Kim Mathis:

  • Unit Annual Report to include volunteer hours through June

May 15 Council Executive Board Meeting [8:30 pm] – FUSD staff room

May 22 – Special Education parent support group meeting [6:30 - 8:30 pm] MVROP, 5019 Stevenson Blvd.


June

Great Outdoors Month

June 10 – last day to submit percaps to council to include in fiscal year 2016-2017 membership

June 12 Council Executive Board Meeting [7:00 pm] one week earlier than usual/before last day of school

Please enter the following in PTAez, Officer/Board Member Contact:

  • 2016-2017 Board Roster (if elections were held in April)

Please email the following to Fremont Council historian, Kim Mathis:

  • Unit Annual Report to include volunteer hours through June

June TBD Officers Training for Unit and Council leaders by Peralta District, 9am to 2pm


July

July 4 Fremont Fourth of July Parade