Calendar for 2017-2018

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August 2017 - June 2018 Meeting Calendar

2017-2018 Calendar for FCPTA Units

August

August 14  Council Executive Board Meeting [7:00 pm] FUSD Staff Room
Audit presentation; finalize budget, programs and calendar

The following are due to council this month. Please email the following to fcptadocuments [at] gmail.com:

  • Annual Financial Report 2016-2017
  • Board Roster updates
  • End of Year (2016-17) Audit (Audit report form, checklist and any recommendations/findings)
  • Per caps for 30 members by 10/15 to Peralta to qualify for Ready Set Remit Award
  • Membership cards will be distributed at this meeting and hereafter.  Membership envelopes are available for purchase ($15 for a box of 500).  

August 28 – Peralta District Training [6:30 – 9:00 pm] Alameda County Office of Education, 313 W. Winton Ave., Hayward (Deadline to Apply: August 23, 2017)


September

National Preparedness Month, National Obesity Awareness Month, National Childhood Cancer Awareness Month 

September 1 - Registration opens for January 22 -23, 2018 Legislation Conference in Sacramento, CA

September 9 - FCPTA Reflections Training: [Saturday 2pm - 4pm] at the Fremont Cultural Arts Council (3375 Country Dr., Fremont, CA 94536)

September 11  Council Association Meeting  [7:00 pm] at FUSD, Professional Development Center
Adopt year-end audit and financial report for period ending June 30, 2017. Approve budget, programs, and calendar; ratify appointments and release funds. Approve 2017-2018 Budget (if completed)
Red Ribbon Week sky puppet drawing(for use of sky puppet during Red Ribbon Week)

Please email the following to fcpta.documents [at] gmail.com if not yet submitted or there are updates:

  • Annual Financial Report 2016-2017
  • Association adopted audit for period ending June 30, 2017 (if adopted by time of this meeting)
  • 2017-2018 Budget approved by the association (if completed)
  • Calendar of your PTA events, mission statement and goals
  • Updated roster

The following are due at this meeting:

  • Per Caps (minimum of 30 members to receive State’s “Ready Set Remit” membership award - your membership drive does not have to be complete to submit 30 members)

September 11  Council Executive Board Meeting  [8:00 pm] at FUSD, Professional Development Center

September 15 – October 15 National Hispanic Heritage Month

September 23 - CAPTA Northern Regional Training - CSU Maritime Academy (200 Maritime Drive, Vallejo, CA 94590). Deadline to apply: September 20, 2017, 5pm.


October

National Bullying Prevention Month

October 9 Council Executive Board Meeting  [7:00 pm] at FUSD, Staff Room

Please email the following to fcpta.documents [at] gmail.com:

  • Board Roster 2017-2018 updates
  • Association adopted audit for period ending June 30, 2017
  • Annual Financial Report 2016-2017 (if not previously submitted)
  • 2017-2018 Budget approved by the association (if completed)

The following are due at this meeting:

  • Per caps received since last council meeting
  • Insurance premium ($228)

October 15
Final Turn-In for “Ready Set Remit” State PTA membership award Per Caps (minimum 30 members) received by mail to Fremont Council financial secretary

October 15 – CAPTA Grant applications due
Due directly to CA State PTA, applications for the following grants (avg. $500-$2,000):
Outreach Translation
Cultural Arts
Parent Education
Healthy Lifestyles

Due directly to CA State PTA, applications for the following $500 scholarships towards continuing education:
Teachers
Counselors
School Nurses
PTA Volunteers

National School Lunch Week – 2nd week of October

National Teen Driving Safety Week – 3rd week of October

October 22 - 28 – Red Ribbon Week “Your Future is Key, So Stay Drug Free” – 4th week of October

October 28 – Make a Difference Day


November

National Diabetes Month

November 13  Council Executive Board Meeting [7:00 pm] FUSD, Staff Room

Please email the following to fcpta.documents [at] gmail.com:

  • Copy of filed tax returns, both state and federal taxes (filings must be completed before the 15th or file an extention) - If help is needed, contact FCPTA Financial Team.
  • Copy of RRF-1 filing

The following are due at this meeting:

  • Per caps received since last council meeting
  • Insurance premium needs to be remitted by 11/30

November 14 
Reflections artwork entries due, Irvington High School room #2, 6:30 pm – 8:30 pm (entries will not be accepted at Fremont Council meeting)

November 15
Due to the IRS: paper informational tax returns 990/990EZ and Schedule A or e-postcard return 990-N.
Due to the Franchise Tax Board of CA: 199 or 199N
(See CAPTA’s Tax Filing Support Center or the Finances section for details.)
Due to CA State Attorney’s Office: RRF-1 filing

November 17
Last day to submit insurance checks to Fremont Council financial secretary before Thanksgiving break

November (date to be confirmed) – Niles Festival of Lights Parade Staging area near Sullivan Underpass on Main St.

November 30 - Remit Insurance Premium by 11/30, Once payment is overdue - include $25 late fee with insurance payments after this date

 


December

December 1
Insurance premium (includes $25 late fee) mailed to Fremont Council Financial Secretary

December 9 – Fremont Council Reflections Ceremony, American High School Rotunda & Theater 70

3:00 p.m.
Viewing for middle school and high school participants followed by an awards ceremony commencing at 4:00 p.m.  Note: 6th graders are part of the middle school division.

4:00 p.m.
Viewing for elementary participants will be followed with the awards ceremony commencing at 5:00 p.m.  Artwork may be picked up beginning at 5:00 pm.

December 11  Council Association Meeting [7:00 pm] FUSD, Professional Development Center

Please email the following to fcpta.documents [at] gmail.com:

  • Copy of filed tax return and RRF-1 filing if not previously submitted
  • Turn in Worker's Compensation Annual Payroll Report if contractor payments are finished for the year

December 11  Council Executive Board Meeting [8:00 pm] FUSD, Professional Development Center


January

January 8  Council Executive Board Meeting [7:00 pm] FUSD Staff Room

Please email the following to fcpta.documents [at] gmail.com:

  • Worker's Compensation Annual Payroll Report (send surcharge for contractor payments to financial secretary)

Please email the following to Fremont Council historian, Chitra Arunachalam at chitrarun [at] gmail.com

  • Mid-year Unit Report to include volunteer hours through December and Mid-Year Unit Checklist

Complete Mid-Year Audit (2017-2018)

January – Peralta District Reflections Awards Ceremony

January 22 -23  Legislative Conference, Sacramento


February

National Black History Month

Registration opens for CA State PTA Convention in Ontario, CA April 27th – 29th

February 1
Due directly to CA State PTA, applications for $750 Volunteer Service scholarships for graduating high school seniors continuing their education.  An additional $500 Dr. Ralph E. White scholarship available for two successful applicants pursuing a career in a medical field.

Due directly to CA State PTA, applications for PTA Unit Spotlight Award

February 12  Council Executive Board Meeting [7:00 pm]

Please email the following to fcpta.documents [at] gmail.com:

  • Association adopted Mid-Year Audit (if completed)

March

National Women’s History Month


March 12  Council Association Meeting [7:00 pm] FUSD, Staff Room
Approve convention delegates, resolutions

Please email the following to fcpta.documents [at] gmail.com:

  • Association adopted Mid-Year Audit if not previously submitted

March 12  Council Executive Board Meeting [8:00 pm] FUSD, Staff Room

March - Founder's Day Celebration (tentative)


April

National Prevent Child Abuse Month

April 9  Council Executive Board Meeting  [7:00 pm] FUSD, Staff Room

Please enter the following in PTAez, Officer/Board Member Contact:

  • 2018-2019 Board Roster

April 14 – National DARE Day

April 27 - 29 CAPTA Convention, Ontario, CA

National Volunteer week – last week in April


May

National Asian Pacific American Month, Foster Care Month, Mental Health Month, Older Americans Month, Physical Fitness & Sports Month

May 6 thru 12 National Teacher Appreciation Week

Month of May: Robertson Staff Appreciation meals 

May 14 Council Association Meeting [7:00 pm] FUSD, Professional Development Center
Approve preliminary budget/summer expenses

Please enter the following in PTAez, Officer/Board Member Contact:

  • 2018-2019 Board Roster (if elections were held in April)

Please email the following to Fremont Council historian, Chitra Arunachalam:

  • Unit Annual Report to include volunteer hours through June

May 14  Council Executive Board Meeting [8:00 pm] – FUSD, Professional Development Center


June

Great Outdoors Month

June 8 – last day to submit percaps to council to include in fiscal year 2017-2018 membership

June 11  Council Executive Board Meeting [7:00 pm] one week earlier than usual/before last day of school

Please enter the following in PTAez, Officer/Board Member Contact:

  • 2018-2019 Board Roster (if elections were held in April)

Please email the following to Fremont Council historian, Kim Mathis:

  • Unit Annual Report to include volunteer hours through June

June 2  Officers Training for Unit and Council leaders by Peralta District, 9am to 2pm


July

July 4 Fremont Fourth of July Parade